PRIVACY POLICY
Effective Date: March 8, 2026
Last Updated: March 8, 2026
Essential Artists Dayton (“we,” “our,” or “us”) operates the website https://www.essentialartistsdayton.org (the “Site”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site. Please read this Privacy Policy carefully. By using the Site, you consent to the practices described in this policy.
1. Information We Collect
1.1 Information You Provide to Us
We may collect information that you voluntarily provide when you:
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Submit a contact form or inquiry
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Register for our free Artist Directory
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Make a donation through the Site
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Subscribe to a newsletter or mailing list
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Communicate with us via email or social media
This information may include your name, email address, phone number, mailing address, artist biography, website URL, social media handles, portfolio images, and any other information you choose to provide.
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1.2 Information Collected Automatically
When you access the Site, certain information may be collected automatically, including:
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Device and Browser Information: IP address, browser type and version, operating system, and device type
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Usage Data: Pages visited, time spent on pages, referring URLs, and clickstream data
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Cookies and Similar Technologies: Our Site is hosted on Wix.com, which uses cookies and similar tracking technologies to operate and improve the Site. See Section 5 for more details.
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1.3 Information from Third Parties
We may receive information about you from third-party services integrated with our Site, such as Wix, payment processors (for donations), and social media platforms if you interact with us through those channels.
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2. How We Use Your Information
We use the information we collect for the following purposes:
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To operate, maintain, and improve the Site and our programs
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To manage the Artist Directory and display artist profiles
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To process donations and provide tax receipts where applicable
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To respond to your inquiries and communicate with you
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To send updates, newsletters, and information about events and programs (with your consent)
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To connect artists with buyers, galleries, and exhibition opportunities
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To analyze Site usage and improve user experience
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To comply with legal obligations
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3. How We Share Your Information
We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:
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Artist Directory Profiles: If you register as an artist, the information you provide for your directory profile (such as your name, biography, artwork images, and contact details) will be publicly visible on the Site. You control what information is included in your profile.
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Service Providers: We may share information with third-party service providers who assist us in operating the Site, processing donations, or delivering communications (e.g., Wix, payment processors, email service providers). These providers are obligated to use your information only as necessary to provide services to us.
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Partner Organizations: We work in partnership with The Dayton Collaboratory, Dayton Society of Artists, and Code for Dayton. We may share aggregated, non-identifying information with these partners. We will not share your personal information with partners without your consent.
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Legal Requirements: We may disclose your information if required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of Essential Artists Dayton, our users, or others.
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4. Donations
Donations made through the Site are processed by third-party payment processors. We do not store your credit card or financial account information on our servers. The payment processor’s use of your information is governed by their own privacy policy. We may retain records of donations (including donor name, amount, and date) for accounting, tax, and legal compliance purposes.
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5. Cookies and Tracking Technologies
Our Site is hosted on the Wix.com platform, which uses cookies and similar technologies to provide, protect, and improve the Site. Cookies are small data files stored on your device.
Types of cookies used may include:
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Essential Cookies: Required for the Site to function properly
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Analytics Cookies: Help us understand how visitors use the Site
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Functional Cookies: Remember your preferences and settings
You can control cookies through your browser settings. Disabling cookies may limit your ability to use certain features of the Site. For more information about Wix’s use of cookies, please see Wix’s Cookie Policy.
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6. Third-Party Links
The Site may contain links to third-party websites, including partner organizations, galleries, social media platforms, and artist websites. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review the privacy policies of any third-party site you visit.
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7. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. Artist Directory profiles remain active until you request removal.
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8. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your personal information. However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.
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9. Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information, including:
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Access and Correction: You may request access to or correction of your personal information
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Deletion: You may request that we delete your personal information or remove your Artist Directory profile
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Opt-Out: You may opt out of receiving marketing communications from us at any time by following the unsubscribe instructions in our emails or contacting us directly
To exercise any of these rights, please contact us at team@essentialartistsdayton.org.
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10. Children’s Privacy
The Site is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected information from a child under 13, we will take steps to delete that information promptly. If you believe a child has provided us with personal information, please contact us.
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11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of the Site after changes are posted constitutes your acceptance of the updated policy.
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12. Contact Us
If you have questions or concerns about this Privacy Policy, please contact us: